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Navigating the complexities of the WV 39 form requires an understanding of its several components, tailored to streamline processes for individuals seeking permits or authorizations that hinge on employment within West Virginia's education system. This form, originating from the Office of Professional Preparation, is a testament to the meticulous checks and rigorous standards set forth to ensure applicants not only meet the professional criteria but also embody the ethical and moral standards expected of educators and professionals within the state. From providing basic applicant information to disclosing past conduct and affiliations, each section of the WV 39 form is designed to paint a comprehensive picture of the applicant for evaluative purposes. Not least among the form's requirements is the employment check, which is crucial for applicants who are either self or their spouse are on active military duty, marking a significant step for those transitioning back into civilian life. Furthermore, applicants are compelled to disclose any background concerns through detailed narratives, aiming to provide context and clarity around any incidents that may initially raise eyebrows. As the document extends into areas such as fingerprinting and recommendations by superintendents, it underscores the delicate balance between thorough background checks and the inherent trust placed in potential candidates. This intricate vetting process illustrates a broader commitment to safety, integrity, and professionalism within the educational landscape of West Virginia, ensuring that every box checked and every detail provided on the WV 39 form serves the greater goal of upholding the highest standards for education professionals in the state.

Sample - Wv 39 Form

 

 

 

 

 

 

Office of Professional Preparation

Applicant Information Page for Permits/Authorizations that Require Employment

 

 

 

 

 

Check if applicable:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Self or spouse on Active Duty

 

 

 

 

 

 

 

 

 

 

 

Building 6, Room 722

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date Received by County Board of Education:

____________________________

 

 

 

 Self or spouse within 6 months after

 

 

 

 

 

 

 

 

 

1900 Kanawha Boulevard East

 

 

 

 

 

 

 

 

 

 

 

 

 

Charleston, WV 25305

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Active Duty

 

 

 

 

 

 

 

 

 

 

 

304-558-7010 7/01/14

 

 

Date Received by Institution of Higher Education: ___

_________________

 

 

 

See our website for additional documents required.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part 1 -Applicant Information

 

 

 

 

Part 2-Disclosure of Background Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________

 

__________________

 

_____________

_________________

 

_____________________

If you answer yes to any question

 

 

 

 

 

 

 

 

 

 

Documentation Attached

 

 

 

 

 

below, SUBMIT a narrative with

 

 

 

 

Social Security Number

Birth Date (MM-DD-YYYY)

Gender (M or F)

US Citizen ( Y or N)

US Veteran or Spouse of veteran

your

 

application.

The narrative

YES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

( Y or N) If Yes complete box -top right

should include dates, locations, school

NO

 

 

____________________________________

______________________________ _____ ________________________________________

systems, and all/any other information

 

 

Last Name

 

 

 

First Name

 

 

 

 

 

 

 

MI

Previous Last Name (Maiden)

 

that

explains the

circumstance(s) in

 

 

(If your name has changed since your last application, proof of name change must be attached e.g. photocopy of marriage certificate, etc.)

detail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_______________________________________________________ _____________________________________ _______ ______________

1) Have you ever had adverse action

 

 

 

 

 

taken

against

any

application,

 

 

 

 

 

Street Address

 

 

 

 

 

 

 

City

 

 

 

 

 

 

 

State

Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

certificate, or license in any state?

 

 

 

 

 

__________________________________ ___________________________________ ____________________________________________

Adverse

action

includes

but is

not

 

 

 

 

 

limited

to

the

following: letter of

 

 

 

 

 

Primary Phone

 

Secondary Phone

 

 

 

 

 

 

 

E-Mail

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

warning, reprimand, denial, suspen-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

List the institutions from which a degree has been earned

 

 

 

Are you currently employed by

 

Do you currently hold a License to

sion,

revocation,

voluntary surrender

 

 

 

 

 

 

 

a West Virginia School System?

 

work in the public schools of West

or cancellation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

No

 

 

Virginia?

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

College/University

 

Degree

 

Date

 

 

 

 

 

2) Have you ever been disciplined,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If YES, please indicate the

 

Do you currently hold a License to

reprimanded,

suspended,

or

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

school system:

 

 

work in the public schools of an-

discharged

from

any

 

employment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

other state?

 

because of allegations of misconduct?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3) Have you ever resigned, entered

 

 

 

 

 

 

 

 

 

 

 

Part 3—Applicant Signature

 

 

 

 

 

 

 

into a settlement agreement, or oth-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

erwise left employment as a result of

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

alleged misconduct?

 

 

 

 

 

 

 

 

I swear or affirm under the penalty of false swearing that all information provided in or with this application is true, correct, and complete to the best of my knowledge. I

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4) Is any action now pending against

 

 

 

 

 

understand that any false statements, misrepresentations, or omissions of fact in or with this application are grounds for denial, suspension, or revocation of the license(s)

 

 

 

 

 

that I am seeking or currently hold.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

you for alleged misconduct in any

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

school district, court, or before any

 

 

 

 

 

___________________________________________

 

 

__

 

 

 

 

_________________________

 

 

 

educator licensing agency?

 

 

 

 

 

 

Signature of Applicant

 

 

 

 

 

 

 

 

 

 

 

 

 

Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5) Have you ever been arrested,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A non-refundable fee is required for each application. You may pay

 

 

 

 

 

Supporting documentation attached:

 

charged

with,

convicted

of, or

are

 

 

 

 

 

online at https://wveis.k12.wv.us/certpayment/.

Applications attached:

 

 

 

 

 

(non-fee required Forms, e.g. Forms 4B, 7, V10, V16)

currently under indictment for a felo-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

______________ ______________

______________

 

 

 

______________

______________ ______________

ny? *

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form #

Form #

 

 

Form #

 

 

 

 

 

 

 

Form #

 

Form #

 

Form #

 

6) Have you ever been arrested,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

charged with or convicted of a

mis-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part 4—Fingerprinting Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

demeanor? (For the purpose of this

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

application,

minor traffic violations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

First-time applicants are required to have fingerprints processed by L-1 Solutions (L1enrollment.com).

 

should not be reported) Charges or

 

 

 

 

 

□ I have previously received Certification in WV and understand that I do not need to re-submit my fingerprints.

convictions for driving while intoxicat-

 

 

 

 

 

ed (DWI) or driving under the influ-

 

 

 

 

 

□ I have never held WV Certification and have recently submitted my fingerprints to L1 Solutions on ______/______/_________

ence of alcohol or other drugs (DUI)

 

 

 

 

 

 

 

 

 

(L1 Transaction #________________________)

 

 

 

 

 

 

must be reported. *

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part 5 - Superintendent Recommendation (Required for Permit/Authorization Application)

* For a YES response to items 5 & 6, the follow-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I certify that I have reviewed and can attest to the accuracy and truthfulness of the information provided in this application.

When necessary, I have

ing must be included for all charges, including

 

 

included documentation verifying this information. I have reviewed the disclosure of background information, and, to the best of my knowledge, the

those that have been dismissed or expunged: 1)

 

 

applicant is of good moral character and is physically, mentally, and emotionally qualified to perform the duties of a teacher. I recommend that s/he be

Judgment Order; OR 2) Final Order; OR 3) Mag-

 

 

granted certification.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

istrate Court Documentation; AND 4) all other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

____________________________________

 

 

_________

_____________________________

________________________________

relevant court documentation.

 

 

 

 

 

Signature of Superintendent

 

 

 

 

 

 

 

County

 

 

 

 

 

Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form 39-Temporary Authorization for Coaches, Athletic Trainers, & Limited Football Trainers

Social Security Number: ________________________

Last Name: ____________________________ First Name: _________________________ MI: ____

REV 20130718

Coaching

Limited Football Trainer

Athletic Trainer

 

 

 

Original Coaching Authorization

Proof of High School Diploma or Equivalent

Proof of Completion of WVSSAC Coaching Principles

Proof of Completion of WVSSAC First Aid Course

Proof of Completion of WVSSAC Association Course

**Must also complete 1, 2, and 3 below

Renewal of Coaching Authorization

1-____________________________________________

Job Posting Date

2-_____________________________________________

Employment Begin Date

3-_____________________________________________

School Year

WVBE Policy 5202 §126CSR136 11.8.1.I requires the applicant for this Authorization to possess the minimum of high school diploma or GED, be employed under contract with a board of education to serve as a coach, attend appropriate WVSSAC-sponsored professional development and receive the recommendation of the county superintendent verifying that no currently employed, professionally licensed educator applied for the position.

Original Limited Football Trainer

Authorization

I have enclosed the following :

Copy of Current Health Care Provider License (M.D., R.N., P.T., E.M.T, etc.)

Affirmation of in-person attendance at the WVSSAC Athletic Trainer Rules Clinic

Date Attended: ____________________

Proof of High School Diploma or Equivalent

**Must also complete 1 and 2 below

Renewal of Limited Football

Trainer Authorization

I have enclosed the following :

Copy of Current Health Care Provider License (M.D., R.N., P.T., E.M.T, etc.)

Date Attended: _____________________

1-_____________________________________________

Employment Begin Date

2- ————————————————————————————

School Year

WVBE Policy 5202 §126CSR136 20.3 allows this authorization to be issued in the event the county board of education cannot obtain Athletic Trainers as described in §20.3.1.

Original Athletic Trainer Authorization

Proof of VALID NATABOC certification enclosed

Proof of registration with WV Board of

Physical Therapy

**Must also complete 1 and 2 below

Renewal of Athletic Trainer Authorization

Proof of VALID NATABOC certification enclosed

Proof of registration with WV Board of

Physical Therapy

1-_____________________________________________

Employment Begin Date

2-_____________________________________________

School Year

WVBE Policy 5202 §126CSR136 20.2 requires the applicant for this Authorization to hold a minimum of a high school diploma or GED and be certified through the National Athletic Trainers Association Board of Certification (NATABOC) and who has registered with the West Virginia Board of Physical Therapy.

Applicant Information Page must be attached.

⇩ PDF Form

Document Specifics

Fact Name Detail
Governing Law WVBE Policy 5202 §126CSR136
Form Purpose Application for Permits/Authorizations requiring employment verification in the state of West Virginia
Special Requirements for Coaching, Athletic Trainers, & Limited Football Trainers Minimum of a high school diploma or GED, specific WVSSAC-sponsored training, and a recommendation by the county superintendent.
Disclosure of Background Information Applicants must disclose if they have had any adverse actions against their licenses, have been disciplined, or have any pending actions for alleged misconduct.

Guide to Using Wv 39

When completing the WV 39 form, the goal is to provide comprehensive and accurate information regarding your qualifications, background, and compliance with state regulations related to educational and professional requirements. This form is crucial for individuals seeking permits or authorizations within the educational sector in West Virginia, particularly for roles such as coaches, athletic trainers, and limited football trainers. Following these steps ensures that your application is correctly processed and reflects all necessary disclosures regarding your background and qualifications.

  1. Begin by filling out your personal information under Part 1 - Applicant Information. Include details such as your social security number, birth date, gender, and citizenship status. If you are a veteran or the spouse of one, mark the appropriate box.
  2. In the section labeled Disclosure of Background Information, honestly answer each question related to your professional and legal history. Should you answer "yes" to any of these questions, you're required to attach a narrative explaining the circumstance, including dates, locations, and other relevant details.
  3. Provide your complete address, primary and secondary phone numbers, and an email address for further communications.
  4. Detail your educational background by listing all the institutions from which you've earned degrees, alongside the degree types and graduation dates.
  5. Indicate your current employment status within a West Virginia School System and whether you hold any licenses to work in public schools, either in West Virginia or another state.
  6. Under Part 3—Applicant Signature, sign and date the form to affirm that the information provided is accurate and complete. This section also reminds you of the penalties for providing false information.
  7. If applicable, check the appropriate box regarding fingerprinting information under Part 4. Indicate whether you've previously submitted your fingerprints for certification or if you've recently done so.
  8. The Superintendent Recommendation in Part 5 must be completed by the superintendent, verifying your eligibility and good moral character for the permit or authorization requested.
  9. If you're applying for a specific authorization related to coaching, athletic training, or limited football training, provide the required documents and information as listed in the instructions pertaining to each role. This includes job posting dates, employment start dates, and any relevant certifications or proof of completion of specific courses.
  10. Ensure that all supporting documentation, whether for educational qualifications, background explanations, or professional certifications, are attached before submitting.

Once the form is fully completed and all necessary documentation is gathered, review each section to ensure accuracy and completeness. Submit the form and any attachments to the designated Office of Professional Preparation as directed. This submission initiates the processing of your application and moves you closer to obtaining the required authorization or permit. Remember, transparency and thoroughness are key in ensuring a smooth review process.

Essential Points on Wv 39

What is the WV 39 form used for?

The WV 39 form is utilized within the context of educational environments in West Virginia. It serves as an application document primarily for individuals seeking permits or authorizations that necessitate a check of their employment history. This includes temporary authorizations for roles such as coaches, athletic trainers, and limited football trainers. Additionally, the form is used for disclosing background information that may impact an applicant's eligibility for employment in educational settings, ensuring that all applicants meet the state's requirements for moral character and professional suitability.

Who needs to complete the WV 39 form?

The form is designed for individuals applying for specific types of employment within West Virginia's educational system that require a review and clearance of their background and employment history. This can include those applying for temporary coaching positions, athletic trainer roles, or other similar positions that are not covered under more traditional teaching certifications but still necessitate state authorization. It is also applicable for those who are undergoing routine checks as part of their employment in educational establishments.

What documents are required to be attached to the WV 39 form?

When submitting the WV 39 form, several documents may be required depending on the applicant's responses to the disclosure questions. For all applicants, proof of name change (if applicable) and relevant educational qualifications, such as a high school diploma or degrees earned, should be attached. If answering 'Yes' to questions regarding prior adverse actions, disciplinary measures, or criminal charges, additional documentation such as judgment orders, final orders, magistrate court documentation, and any other relevant court documentation must be included. Specific roles, like athletic trainers, also require proof of professional certifications and licenses.

How does the fingerprinting process work for applicants of the WV 39 form?

First-time applicants or those who haven't previously submitted fingerprints as part of WV certification need to have their fingerprints processed by L-1 Solutions. This requirement is vital for conducting a thorough background check. Applicants should visit L1enrollment.com to schedule their fingerprinting session. Those who have already been certified in West Virginia and have previously submitted fingerprints may not need to undergo this process again, but this should be verified with current WV Department of Education regulations.

What steps should be taken if an applicant answers 'Yes' to any of the disclosure questions?

If an applicant answers 'Yes' to any of the questions in Part 2 regarding background information, they must provide a detailed narrative along with their application. This narrative should include dates, locations, involved school systems, and a comprehensive explanation of the circumstances surrounding the disclosure. Additionally, relevant documentation supporting the narrative's claims—such as court orders or disciplinary action documents—must be attached. Applicants are advised to be thorough and honest in their disclosures to avoid delays or complications in the review process.

Common mistakes

Filling out the WV 39 form can be a straightforward task, but mistakes can happen easily if one is not careful. The implications of these errors range from delays in processing to outright denial of the application. Understanding and avoiding common pitfalls is essential for a smooth submission process.

One of the first mistakes people often make is not checking whether they fit within the specific categories that require completing the form, such as being on active duty or being a spouse of someone who is. Misunderstanding the applicability can lead to unnecessary work or confusion.

Another common mistake is incomplete information in the Applicant Information section. Skipping fields like Social Security Number, Birth Date, or failing to indicate citizenship status can render the application incomplete, delaying its processing.

  1. Not attaching proof of name change if the applicant’s current name is different from that on previous applications. This oversight can create inconsistencies in the applicant’s record, leading to delays.
  2. Failing to submit a narrative in the “Disclosure of Background Information” section when answering “yes” to any of the questions. Lack of explanation or documentation leaves critical questions unanswered.
  3. Incorrectly reporting past adverse actions or discipline related to licensure, employment, or criminal history can be problematic. It's crucial to be forthcoming and accurate about past issues.
  4. Omitting relevant education or employment details, which are crucial for assessing eligibility and qualifications for the permit or authorization being applied for.
  5. In the Fingerprinting Information section, neglecting to indicate whether fingerprints have been previously submitted or failing to provide the L1 Transaction number if applicable.
  6. Overlooking the need for the Superintendent’s Recommendation. This endorsement is vital for the permit/authorization application, and forgetting it can halt the entire process.
  7. Lastly, not including the non-refundable fee information or failing to complete payment can stall the application before it even gets reviewed.

Apart from these errors, forgetting to sign the application or missing the signature of the Superintendent under the Superintendent Recommendation part can invalidate the entire document. Each section of the form has its importance and serves a specific purpose in the professional preparation and permitting process.

Being mindful of these common mistakes and taking the time to review the form thoroughly before submission can significantly streamline the process, ensuring a smoother path to obtaining the necessary permits or authorizations for employment within the West Virginia education system.

Documents used along the form

The completion and submission of the WV 39 form often necessitate the inclusion of additional documents and forms to provide a comprehensive overview of the applicant's qualifications and background. These documents play pivotal roles in various stages of the application process; from verifying identity and qualifications to ensuring compliance with legal and regulatory requirements. Here's a summary of such documents:

  • Photocopy of Marriage Certificate: This is required for applicants who have changed their name due to marriage. It serves as proof of the name change.
  • Judgment Order or Final Order: For those who disclose any adverse actions taken against their certification or license, a judgment or final order document may need to be submitted to detail the nature of the action and the resolution.
  • Magistrate Court Documentation: Similarly, for any disclosed misdemeanors or felonies, magistrate court documentation that outlines charges and outcomes is crucial for a comprehensive review.
  • Official Transcripts: Degrees listed on the WV 39 form must be substantiated with official transcripts to verify the level of education attained.
  • Proof of Completion for WVSSAC-required Courses: Coaches and athletic trainers need to attach proof of their completion of West Virginia Secondary School Activities Commission (WVSSAC) mandated coaching principles, first aid, and other required courses.
  • License or Certification Proofs: Athletic Trainers and Limited Football Trainers must provide copies of relevant, current healthcare provider licenses or certifications, such as those from NATABOC or the WV Board of Physical Therapy.
  • Documentation verifying active duty status for military personnel and spouses: This pertains to applicants claiming active duty military status for themselves or their spouse, requiring documentation for verification.
  • CV/Resume: Although not explicitly mentioned, a current CV or resume can be helpful to provide a detailed account of the applicant's employment history, especially relevant for positions that have a significant reliance on professional experience.

Together, these documents augment the information provided in the WV 39 form, enabling a multifaceted assessment of the applicant's credentials, background, and suitability for the desired authorization or permit. It is imperative for applicants to carefully review the requirements and prepare all relevant documentation to ensure a smooth and streamlined application process.

Similar forms

The WV 39 form, used for obtaining specific permits or authorizations in West Virginia, shares commonalities with several other types of documentation across various fields. One such similar document is the standard job application form, which often requires personal information, employment history, and sometimes, questions about past disciplinary actions or legal issues. The intention behind both forms is to gather comprehensive information about the applicant to ensure they meet the necessary criteria for the position or authorization they are seeking.

Another document similar to the WV 39 form is the Teacher Certification Application used in many states beyond West Virginia. This form also asks for detailed educational background, disclosures regarding any past legal or professional disciplinary actions, and a declaration of the applicant's personal information. Both kinds of applications serve to vet candidates for roles that carry significant responsibility, ensuring that only qualified individuals are certified or authorized for these positions.

Licensing applications for healthcare professionals share a notable resemblance to the WV 39 form, especially in their requirements for detailed personal information, education, employment history, and any past disciplinary or legal issues. These applications are designed to protect public health and safety by ensuring that healthcare providers meet all necessary qualifications and maintain high ethical standards, akin to the purpose of the WV 39 in ensuring the qualifications of educational professionals.

Background check authorization forms are also akin to the WV 39 form in that they require the applicant to disclose personal information and consent to having their background investigated. These forms can be used in a variety of contexts, from employment to volunteering, and they ensure that individuals in positions of trust are thoroughly vetted. Both forms include sections where applicants must disclose any legal issues or actions taken against professional licenses or certifications.

The application for a professional license, such as for engineers, real estate agents, or architects, often resembles the WV 39 form in structure and content. These forms typically require extensive personal information, detailed educational and professional histories, and disclosures about legal or disciplinary issues. The goal is to ensure the applicant meets all professional and ethical standards required in their respective field, similar to the objectives of the WV 39 form.

Fingerprinting consent forms, while more focused on the criminal background check aspect, are comparable to the WV 39 form's sections that deal with legal issues and background checks. Both documents play crucial roles in the safeguarding of public trust and safety by ensuring that individuals in sensitive positions do not have disqualifying backgrounds.

Lastly, volunteer application forms, particularly those for positions involving work with vulnerable populations, often resemble the WV 39 form. These applications may require personal information, background checks, and disclosures about past legal issues to ensure the safety and well-being of those served. This parallels the WV 39 form’s purpose of ensuring that individuals in educational and coaching positions are fit for their roles.

Each of these documents, while serving different primary functions across various professions and activities, shares the common goal of safeguarding public trust by ensuring that individuals meet specific criteria related to their background, qualifications, and character. This is directly aligned with the objectives of the WV 39 form in the context of educational and athletic roles within West Virginia.

Dos and Don'ts

When it comes to completing the WV 39 form, it's imperative to proceed carefully and thoughtfully. This form is crucial for applicants seeking permits or authorizations that require an employment check in the state of West Virginia. To guide you through the process, here are essential dos and don'ts:

Do:
  • Read Instructions Carefully: Before you put pen to paper or start typing, ensure you've read through all the instructions provided. This will help you understand what information is required and how to properly fill out the form.
  • Provide Accurate Information: Fill out the form with accurate and up-to-date information. This includes double-checking your personal details, employment history, and answering all questions truthfully.
  • Include Required Documentation: If the form requires additional documents, especially if answering "yes" to any questions in Part 2—Disclosure of Background Information, don't forget to attach the relevant narratives or documents. This might include proofs of name change, certifications, or any other mandated paperwork.
  • Confirm Submission Deadlines and Procedures: Know the submission deadlines and where or how to submit the form, whether it needs to be sent to an educational institution, the County Board of Education, or another specified office.
Don't:
  • Omit Any Sections: Do not leave any sections blank unless specified that it's optional. Incomplete forms may result in processing delays or outright rejection.
  • Guess If Unsure: If you're unsure about how to answer a specific question or what documentation to include, it's better to seek clarification first rather than guessing. Incorrect information can have negative repercussions.
  • Use Inconsistent Information: Ensure the information you provide is consistent across all documents and forms. Discrepancies might lead to unnecessary complications or a review of your application.
  • Forget to Sign and Date the Form: An unsigned or undated form is typically considered invalid. Make sure you sign and date the form in the designated area in Part 3—Applicant Signature.

By following these guidelines, you can enhance the likelihood of your WV 39 form being processed smoothly and expediently. Remember, this form is a step toward your professional journey in West Virginia, so take the necessary time and care to complete it accurately.

Misconceptions

There are numerous misconceptions surrounding the WV 39 form, a document pivotal for those seeking permits or authorizations in West Virginia related to educational and coaching positions. Clarifying these misunderstandings ensures that applicants can navigate the process with confidence.

  • Misconception 1: The WV 39 form is only for those seeking teaching positions.

    This form is not exclusively for educators but also for individuals aspiring for coaching, athletic training, or limited football training authorizations.

  • Misconception 2: Fingerprinting is a one-time requirement.

    Fingerprinting requirements differ based on the applicant's certification history in West Virginia, indicating that not all applicants must resubmit fingerprints.

  • Misconception 3: Minor traffic violations must be reported.

    Applicants are not required to report minor traffic violations, except for charges or convictions related to driving while intoxicated or under the influence.

  • Misconception 4: Previous adverse actions do not need to be disclosed if they were expunged.

    Even actions that were dismissed or expunged need to be fully disclosed, including attaching relevant court documentation.

  • Misconception 5: Documentation of name changes is optional.

    Proof of name change is mandatory if an applicant's name has changed since their last application, ensuring accuracy in identity verification.

  • Misconception 6: The form is only valid for West Virginia residents.

    Non-residents can apply for certifications or authorizations if they meet the specified criteria, including U.S. citizenship or veteran status considerations.

  • Misconception 7: All parts of the form are applicable to every applicant.

    Different sections of the form cater to distinct authorizations, making it vital for applicants to complete only the relevant parts for their specific application.

  • Misconception 8: Superintendent recommendation is not crucial.

    A superintendent's recommendation is required for permit or authorization applications, highlighting the need for an applicant’s qualifications and character verification by a superintendent.

Understanding these facets of the WV 39 form is essential for a smooth application process, helping avoid potential delays or rejections. Attention to detail and thoroughness in completing the application can significantly enhance the likelihood of approval.

Key takeaways

  • When applying for permits or authorizations that require employment using the WV 39 form, it's critical to check if you or your spouse is on active duty or has been within the last 6 months, as special conditions may apply.

  • Accurate and complete personal information, including any previous names, is necessary for the Office of Professional Preparation to process the application.

  • If answering "yes" to any question in the disclosure of background information section, applicants must attach a detailed narrative explaning the circumstances, including dates, locations, and entities involved.

  • All applicants must disclose any adverse actions taken against their certifications or licenses in any state, as well as any employment discipline related to allegations of misconduct.

  • Pending actions against the applicant for alleged misconduct or any legal issues, including arrests or convictions (except for minor traffic violations), must be reported with accompanying court documentation.

  • First-time applicants are required to have their fingerprints processed, indicating if this step has already been completed or if previous certification in West Virginia negates the need for re-submission.

  • The superintendent's recommendation is essential for the application, affirming the applicant's good moral character and qualifications for the role they are applying for.

  • Coaching, athletic trainer, and limited football trainer authorizations require specific documentation related to the applicant's qualifications and training.

  • A non-refundable fee is associated with each application, and payment details are available for online submission, ensuring the application is processed efficiently.

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